The Committee

Chair:

Philippa


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I have acted as Chair of our Allotment Association since 2017 but have been on the Committee for eight years now. During this time I’ve contributed in all sorts of different roles.
I initiated the idea of having a polytunnel on our site and obtained a grant for its purchase. I then encouraged plot holders to help clear the site where the polytunnel, social area, and hard standing now stand.
My current role is to ensure that we are running our site smoothly and operating within Council procedures. This involves a fair amount of behind-the-scenes contact and liaison between fellow Committee Members, other Allotment Committee Members, and Council Officials.
Over the last four years, I’m pleased to say that our site has improved incredibly due to everyone’s hard work. It is a place to be proud of, and also, a joy to be part of such community spirit and friendship.
Secretary:
Hilary


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I am the primary point of contact for Four Oaks Plot holders Association with Birmingham City Council, Royal Sutton Coldfield Town Council and Birmingham District Allotments Confederation.
As secretary, I also maintain the database of plot holder details.
I record the minutes of Committee meetings and circulate dates, agendas, minutes and any documents required for the AGM to plot holders.
I also issue Letters of concern on behalf of BCC to plot holders failing to maintain their plots and am responsible for the delivery of management responsibilities.
Treasurer:
Robin


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My role is to manage the finances of FOPA, paying the bills, and managing the bank accounts.
I also prepare a simple set of accounts every three months and one formal set every 12 months so we can all see how the business side of FOPA is being managed.
Together with Hilary, the Secretary, and Paul, the Site Manager, we are responsible for collecting annual rents on behalf of Birmingham City Council.
My other role is to manage the Shed Shop. I buy in the bags of multi-purpose compost, the fertilisers, the 8’ canes, etc.. Then, with my treasurer’s hat on, I collect any monies due from plot holders using our online banking system.
Site Manager:
David

As Site Manager, my duty is to keep an eye on the site and to make sure that plots are well cultivated and tended.
I also make sure that safety issues are addressed and notify the committee of any repairs or changes that need to take place.
Help, encouragement, and communication with plot holders are other key aspects of my role.
Lettings Manager & Assistant Treasurer:
Paul

As Lettings Manager, I interview potential plot holders so that each new tenant is fully aware of the joy, satisfaction, and responsibilities required when taking on a plot.
It’s an extraordinarily satisfying role, especially when new tenants so obviously get stuck in and enjoy themselves.
Maintenance Manager:
Moss